The Municipality of South Bruce is responsible for issuing Municipal licences for raffles, bazaars, bingos and break open lotteries under the regulations established by the Alcohol and Gaming Commission of Ontario (AGCO).
How do I know if I need a licence?
In simple terms, a lottery scheme may be defined as any scheme which has the following three components:
- A prize
- A chance to win the prize
- Consideration or a fee
Therefore, a lottery scheme exists if money is paid or some other consideration is given for a chance to win a prize.
There are many types of lottery schemes for which licences are not available. The licensing clerk will confirm whether or not a licence is available for a proposed lottery scheme. If the proposed event is one for which a lottery licence is available, the organization must apply for a lottery licence. The organization is responsible for ensuring that all its schemes are operated legally.
There are strict policies concerning the advertising and conducting of lottery schemes within the Province of Ontario. The Alcohol and Gaming Commission of Ontario(AGCO) oversees lottery schemes, with local Municipalities having the authority to licence specific schemes within their jurisdiction.
How do I know if I qualify?
To be eligible to run a lottery, an organization must have been in existence and have a history of providing services for at least one year. Lotteries are eligible for a licence when they are carried out as a “public” benefit to local residents. The revenue from a licence must be for charitable purposes, defined as:
- Relief of Poverty
- Advancement of Religion
- Advancement of Education
- Purposes Beneficial to the Community
A licenced organization must open and maintain a separate lottery trust bank account, from their operating account. Designated Lottery Trust Funds raised must be spent within the prescribed guidelines.
What is involved?
An organization wishing to apply for a licence, who has not completed a lottery question within the last two years, must submit the following form Lottery Licence Questionnaire along with the following documents:
- Governing Documents Constitution and /or by-laws, letters patent, charter, trust deed, memorandum of association, signed as required
- Detailed Outline of Programs/Services what they are, how are they delivered to clients, specific costs, supporting materials, etc.
- Organization's Current Operating Budget
- Organization's Verified Financial Statements for Last Fiscal Year
- List of Board of Directors
- Latest Report to the Public Guardian and Trustee, if Applicable
- Revenue Canada Notification of Registration letter if your organization is registered
- Membership List, if Applicable
- Organization's Annual Report, if Applicable
A lottery report must be filled out for each type of licence requested. For lotteries involving Nevada or Break Open Tickets, a Break Open Lottery Licence Application must be completed. For raffles where tickets are sold for a specific item, or a 50/50 draw is conducted, a Raffle Lottery Licence Application must be submitted.
Under AGCO rules, an organization may only have one Break Open or one Raffle application open at one time. If your organization thinks that they may have two raffle lotteries going at the same time, a Blanket Raffle Lottery Licence Application should be completed.
A report is required to be filled out within 30 days after the end of the lottery licence detailing the finances (revenues and expenses). This form is submitted to the Licensing Clerk for the Municipality.
Please allow a minimum of two weeks for your lottery licence application to be reviewed and processed.
For more details on licence eligibility and reporting contact the Clerk’s Department at 519-392-6623 ext 224.